serviceinfo-exhibitors

VI SES PÅ MYVENDO FAIR

Onsdag d. 10. marts & Torsdag d. 11. marts 2021 kl. 9:00 - 17:00

MYVENDO FAIR Hal C    INDGANG NORD    ODENSE CONGRESS CENTER    ØRBÆKVEJ 350    5220 ODENSE     DANMARK

MYVENDOFAIR +45 2720 0508

SERVICE INFO FOR EXHIBITORS

Here you can find all the practical information about the fair and if you have any questions,

you can contact us by mail or phone +45 2720 0508

 

IMPORTANT, please read the OCC manual which will be send to all exhibitors in November.

A

 

Accommodation:

  • We have pre-booked hotel rooms at the OCC hotel at the venue, and at the Hotel Odeon in Odense City.
  • Book your hotel rooms directly at OCC HOTEL and at the HOTEL ODEON. Deadline for booking with dicount: Please see under D. Please notice that the number of rooms are limited. Discount code: MYVENDO


Arrival at HALL C:

  • Before the fair, you will receive a floor plan with information of easy access to your stand. Access to hall C is through gates in the north and south sides of the hall. Do not drive with pallet lifters in the north entrance / reception area.
  • Your stand is clearly marked with exhibitor name and stand number.
  • Please come to the reception in the entrance North and pick up your exhibitor cards. Remember to register all employees on the stand before arrival.
  • If you need technical assistance, you can contact OCC's "Technical Service" which can be found next to the reception in Entrance North.

 

B

 

Buildup and dismantling:

  • Access to Hall C is through North Gate and South Gate.
  • Hall C is open for buildup on Tuesday, March 9, at  8:00 to 22:00. Please note that all walking areas / aisles must be cleared at 17:00 for cleaning.
  • Hall C will also be open for simple build-up Wednesday 10. from 7:30 to 8:30. You are not allowed to use pallet lifters Wednesday morning.
  • Dismantling of stands must only begin after the closing hours of the fair, Thursday March 11. at 17:00.
  • HALL C is open for dismantling on Thursday 11. until 22:00. On Friday, the HALL C is open from 8:00 to 16:00.
  • Good must be picked up not later than Friday 12. at 16:00.
  • If you need more time for building, this can be arranged. Just let us know your wishes HERE
  • Do not break down your stand before time. Even if your feet are tired after 2 days on the fair, keep up for the last half hour. Do not pack before closing time.

 

C

 

Cleaning on the stands:

  • Vacuum cleaning will be done on the stand and in the aisles  on Tuesday and Wednesday evenings.
  • You must do the cleaning /desinfection of  surfaces and samples your self, (between each visit on your stand).

 

Conditions for renting a stand:

  • A stand can be reserved for a maximum of 2 weeks and only if agreed by the organizer.
  • Rental of a stand is confirmed by order confirmation sent from Myve4ndo Fair by e-mail and is binding in accordance with terms of sale as stated in attachment to the order confirmation. Please read the terms carefully and should there be any disagreements in the order confirmation, you as exhibitor, must promptly notify us in order to adjust the order confirmation to the correct agreement.
  • In particular you must pay attention to conditions regarding cancellation of a booked and confirmed stand.
  • Subletting or lending of the rented stand is not allowed, and the exhibitor may not advertise for companies that are not registered as exhibitor.
  • If several exhibitors want to rent a joint stand or a pavilion, we would be happy to make a special offer for this.

  

COVID 19:

  • Please see information HERE.


D

 

Deadlines:

January 8, 2021

  • Discount on hotel rooms. Book your hotel rooms directly at OCC HOTEL and at the HOTEL ODEON. Your discount code: MYVENDO. Limited number of rooms.

 

January 8, 2021:

  • Submit info and logo to the exhibitor list / profile page on Myvendofair.dk. Remember - we use the  exhibitor info for FaceBook, LinkedIn, and newsletters for marketing and advertising the fair.
  • Submit advertisement to the SUPPLIER CATALOGUE (Fair Catalog) - we will send info in advance.

 

January 22, 2021:

  • Deadline for choosing carpet color for your stand. Please see info on your order confirmation.
  • Ordering of technical services at venue Odense Congress Center.



February 19, 2021:

  • Ordering rental furniture. HERE
  • Sign up for SHOW POINT HERE .
  • Sign up for TAKE AWAY SAMPLES HERE .


February 24, 2021:

  • MYVENDO FAIR must receive products for SHOWPOINT accordnig to the sign-up information. Not later than 24. of February.


March 1, 2021:

  • Sign up for NETWORK EVENING. HERE


March 8, 2021:

  • Delivery of goods to the fair. Se details under: "L" logistics.


Dining and food during the fair and under construction:

  • On the construction day you can buy sandwiches, bewerages in "TECHNICAL SERVICE" next to the reception in Entrance North.
  • Free coffee in the MOCCADELI coffee bar.
  • During opening hours everyone can eat in the restaurant "LARSENs FOOD CAMP" where good food is served at reasonable prices.
  • If you want your lunch brought to you on your stand, you can order it through OCC's Exhibitor Manual.
  • Thursday, March 11, MYVENDO FAIR serves “GO HOME” snacks and a bottle of water or a soda in LARSEN's FOOD CAMP from 16:00 to 17:15.
  • In the MOCCADELI coffee bar, you can get free coffee, chocolates, water and snack throughout the fair, including all the coffee you need at your stand.


Dismantling:

  • Do not break down your stand before time. Even if your feet are tired after 2 days on the fair, keep up for the last half hour. Do not pack before closing time.


E

 

Exhibitor cards:

  • Remember to register all staff on the stand before arrival and bring your registration by phone or in print. Exhibitor cards are collected at the MYVENDO FAIR reception in Entrance North.
  • Due to the Covid19 situation we must register all persons in the hall. We need to scan people at the entrance, so please wear your exhibitor card during the opening hours of the fair.
  • Order Exhibitor Cards HERE.

 

Exhibitor Manual OCC:

  • Exhibitor manual from Odense Congress Center will be send to you from OCC.
  • In the exhibitor manual you can find order-forms for all kind of tecnical services.
  • Please send your orders directly to OCC, who will confirm and send you the invoice. Please pay directly to OCC according to the invoice.

 

F

 

Fair catalogue / Supplier catalogue:

  • All exhibitors have one full-page advertisement in the SUPPLIER CATALOGUE 2021 for free. Let your add show what you do best.
  • The SUPPLIER CATALOGUE is handed out, free of charge to all visitors at the fair.

 

Floor Plan:

  • The floor plan changes continuously until the last registration day. You can always order an updated floor plan HERE

 

Furniture Rental:

  • You can rent furniture for your stand in our furniture shop HERE. Deadline for order, please look under D.

 

G

 

Garbage containers:

  • During build, several garbage containers are placed in the hall. Please remember to fold cardboard boxes.

 

I

 

IT and Internet:

  • Free wireless internet connection is available throughout the OCC area. If you need a wired internet connection at your stand, this can be ordered through OCC's Exhibitor Manual.

 

Insurances:

  • The exhibitor is responsible for the necessary insurance, including liability and theft insurance, to cover the stand and exhibition gear brought along.
  • Exhibitor is responsible for any damage inflicted on the organizer or OCC's property and/or materials.

 

L

 

Language:

  • Almost all Scandinavians speak English very well, so don’t worry about talking to the visitors in English.


Logistics partner of the fair is:

ST Messelogistik

OCC

Oerbaekvej 350

5220 Odense SO

DENMARK

Contact person: Steen Thorvaldsson.

Email: messe@stml.dk 

Phone: +45 2296 8183

 

Delivery of goods – not earlier than Monday, March 8, 2021 at 08:00.

Shipments of goods to your stand must be addressed as follows:

MYVENDO 2021 - HAL C.

Stand number and company name.

C / O Odense Congress Center.

Oerbaekvej 350.

DK-5220 Odense SO.

DENMARK

 

  • All goods, sent to the fair will be delivered to your stand, and after building up, your goods will be stored at ST Messelogistik.
  • Please contact ST Messelogistik for information about the price for the storage of empty goods.
  • After closing time your empty goods will be returned to your stand. Please have patience with the logistics people as goods must be transported to many stands.
  • You can find detailed information in the OCC Exhibitor Manual.
  • Pick up of goods for return, must be no later than Friday 12. 16:00

 

N

 

Network Party:

  • The network party is the cozy evening, where exhibitors and customers meet for good food and surprising entertainment.
  • Deadline for ordering tickets: Please look under D.
  • There are a limited number of tickets so you should book your tickets in good time HERE.
  • Program and price will be released in November 2020.

 

O

 

Opening hours:

  • Wednesday, March 10, 2021: 9:00 -17:00
  • Thursday, March 11, 2021: 9:00 -17:00
  • As an exhibitor at MYVENDO FAIR, you are committed to exhibit and having staff on your stand throughout the opening hours of the fair.

Odense Congress Center Exhibitor Manual:

  • Exhibitor manual from Odense Congress Center will be send to you from OCC.
  • In the exhibitor manual you can find order-forms for all kind of tecnical services.
  • Please send your orders directly to OCC, who will confirm and send you the invoice. Please pay directly to OCC according to the invoice.


Organizer / Reception:

  • Contact to the organizer +45 2720 0508 and at the reception in entrance NORTH.
    HOTLINE during build-up and opening hours: +45 2870 7077


P

 

Parking:

  • OCC has approximately 1500 free parking spaces.
  • Please use the exhibitor parking in the south parking area, as parking at entrance North is reserved for our visitors.

 

S

 

Show Points:

  • All exhibitors can submit products and news to our SHOW POINTs.
  • Read more and sign up HERE. Deadline for sign up, please look under D.

 

Stand number:

  • Your booth number will appear on your order confirmation and will be visible on the booth when you arrive.
  • During the opening hours of the fair, your stand number and company name are placed on the floor in front of your stand.
  • NOTE: There will be a MAX NUMBER of people allowed on your stand. It is your responsibility to enforce this, and in the event of an inspection visit by the authorities, they may issue fines for which you are responsible.

 

Stand information:

  • The stand is constructed with white stand walls, LED spot above the stand, power socket and carpet.
  • Height of stand walls is 250cm.
  • The stand walls is made of white laminate board with aluminum profiles.
  • Its not allowed to screw or nail anything on to the boards Please us as special tape for mounting on the boards. Tape can be purchased in TECHNICAL SERVICE. See more in OCC's exhibitor manual.
  • Broken or destroyed walls must be replaced. The cost will be informed to you after inspection by OCC. Invoice will be issued by OCC.
  • You can order additional equipment for your stand through the OCC Exhibitor Manual.

 

T

 

Take Away Samples:

  • TAKE AWAY SAMPLES are two areas where you can get a "basket" for samples that visitors can take home for free.
  • Read more about TAKE AWAY SAMPLEs and sign up HERE. Deadline for sign up, look under D.

 

Technical Service OCC:

  • During build-up and dismantling, OCC TECHNICAL SERVICE can help with almost anything you can think of! TECHNICAL SERVICE can be found next to the reception in Entrance North.
  • In the exhibitor manual you can find order-forms for all kind of tecnical services.
  • Please send your orders directly to OCC, who will confirm and send you the invoice. Please pay directly to OCC according to the invoice.

MYVENDO FAIR v/ VENDOR aps

SKOVSTIEN 3 DK 8800 VIBORG

TLF/PHONE: +45 2720 0508

Email: myvendo@myvendo.dk

FOR UDSTILLERE


BOOK EN STAND -

LAD OS GIVE DIG ET TILBUD


LEJ MESSEUDSTYR OG TEKNIK


TILMELDING SHOWPOINT


TILMELDING TAKEAWAY SAMPLES


SERVICEINFO  UDSTILLER


UDSTILLERKORT


NETVÆRKSAFTEN


OCCs REGLER OG RETNINGSLINJER


FOR BESØGENDE


OPLEV MYVENDO FAIR


UDSTILLERLISTEN


NETVÆRKSAFTEN


BILLETTER


FOR EXHIBITORS


BOOK STAND 2021 -

LETS MAKE YOU AN OFFER


RENT FURNITURE AND TECHNICAL SERVICE


SIGN UP: SHOWPOINT


SIGN UP: TAKEAWAY SAMPLES


SERVICE INFORMATION


EXHIBITOR BADGE


NETWORK PARTY


OCC RULES AND
GUIDE LINES


FOR VISITORS


EXPERIENCE MYVENDO FAIR


EXHIBITOR LIST


NETWORK PARTY


ADMISSION TICKETS