EXHIBITOR GUIDE AND SIGN UP FORM

Here you can read about the different options you have as an exhibitor at Myvendo Fair.

At the bottom of the page you will find a registration form where you can register for the activities that suit you.

Once we have received your registrations, we will send a confirmation containing deadlines for submission of material.

We would also recommend that you follow Myvendo Fair on Facebook and LinkedIn, where we regularly post information and news.

CATALOG BAR AT THE ENTRANCE

We would like to inform you about an exciting opportunity to get even more out of your participation in Myvendo Fair. We have set up a catalog bar at the North entrance, by the reception, where you can place your sales catalogs for visitors to pick up completely free of charge.

As an extra bonus, visitors can also take a free fabric bag, making it easy for them to carry the catalogs they have collected at the catalog bar.

We encourage you to take advantage of this unique opportunity to promote your products and services. Remember to sign up for this free activity.

You will need to bring your catalogs and place them at your spot at the entrance.

DEADLINE FOR REGISTRATION FOR THE CATALOG BAR: February 2, 2026

UNDER THE CHRISTMAS TREE - A NEW TRENDZONE - FOR FREE

UNDER THE CHRISTMAS TREE - A trend zone at Myvendo Fair, where the exhibitors who delivers Christmas gifts, can show their best Christmas gift idea, or Christmas gift news.

Many end customers only think of Christmas on the other side of the summer holidays, so now you can give the distributors new inspiration and new ideas, for their Christmas sales, gift shops on the web or for their in-house Christmas fairs.

It is free to participate in UNDER THE CHRISTMAS TREE, and in a large Christmas-decorated area you get a podium of 55x55cm.

You must send us a description of your product / products which we will print on a sign at your podium. You must bring your products and place them on the podium when you arrive at the fair.

Of course, you can contact us at the fair if you have questions or need help.

Please submit by filling in the form further down on this page, and we will send information.

DEADLINE FOR SIGNING UP: February 2, 2026

You must pick up your exhibited products on March 5 at 16:30

SHOW YOUR PRODUCTS AT THE SHOWPOINT - IT´S FREE

SHOWPOINT - is the large exhibition news area, here you can display your products completely free of charge. You have a podium approx. 80 x 60 cm and our decorators decorate with your products, so all you have to do is sign up and deliver your products. It is free to participate in SHOWPOINT, and if you have special wishes or need more space, you can note it in the contact form.

A lot of planning is required, and therefore you must register if you want to have products with you at SHOWPOINT. You must also send us your products so that we can coordinate the exhibition.

Please register in the form at the bottom of the page and we will send you information.

You must also send your products to us in advance, in order to coordinate the exhibition.

Send your products to:

MYVENDOFAIR v / Vendor aps

Skovstien 3, 8800 Viborg, Denmark

Remember to mark your shipment clearly with the exhibitor name and stand number.

DEADLINE FOR SIGNING UP: February 2, 2026

DEADLINE FOR RECEIVING YOUR PRODUCTS: February 9, 2026

NOTE. If you have food products with a short shelf life, you can send pictures of your products no later than February 9, and bring your products to the fair no later than Tuesday March 3, 2026 at 14.00.

You must pick up your exhibited products on March 5, at 16:30

TAKE AWAY SAMPLES - GOODIE BAGS FOR THE DISTRIBUTORS

TAKE AWAY SAMPLES - An exciting area where you can have a basket for handing out free samples. Free of charge.

Your basket will be marked with your name and stand number, and our staff will make sure that all baskets are filled during the entire fair. It is free to participate in TAKE AWAY SAMPLES, just sign up in the form on this page.

You must deliver your TAKE AWAY SAMPLEs yourself, and you must bring them to the fair on the build-up day.

We recommend that you bring about 300 pieces.

Please deliver your TAKE AWAY SAMPLEs with name and stand number at the reception on March 3, 2026 before 14:00. We will take over from here, and we even provide free bags for the visitors to transport their samples back home.

You must register in the form at the bottom of the page and we will send you information

DEADLINE FOR REGISTRATION: February 2, 2026.

YOU MUST BRING YOUR PRODUCTS TO THE FAIR YOURSELF.

If you do not have the opportunity to bring your products, you can send them to this address:

MYVENDO FAIR RECEPTION - HALL C

TAKE AWAY SAMPLES - Your stand number and company name.

C / O Odense Congress Center

Oerbaekvej 350

DK-5220 Odense SO

Goods delivery at OCC no earlier than Monday March 2, 2026.

Contact person: Steen Thorvaldsson +45 2296 8183.

LEAD SCANNING APP - EXHIBITOR PORTAL

Lead scanning app - one lead scan app is included free of charge when you book a stand at Myvendo Fair. You can scan the visitors' badge with your smart phone, and all data is collected. You have many options to customize the app to your needs, and we will send instructions so you can get started.

Remember that you have the opportunity to download the Lead Scan app for free once. If you download multiple times, each download costs €107,-

BY USING THE LEAD SCAN APP, YOU WILL BENEFIT IN THE FOLLOWING WAYS:

Significant time savings by digitizing hard-copy data with just a few clicks.
Systematic and uniform data that can be easily imported directly into your CRM system.
The option to record additional information about your visitors.

The app is provided by Eventbuizz, and support is available through Odense Congress Center.

Please note that Myvendo Fair does not send a visitor list after the fair.

WHEN YOU HAVE ORDERED YOUR EXHIBITOR BADGE INFORMATION WILL BE SENT BY E-MAIL.

FREE PROFILE PAGE ON MYVENDOFAIR.dk

In the exhibitor list, we show your logo and stand number, and we link to your own profile page.

You have a free profile page on myvendofair.dk where you can show 5 pictures of products, employees, your domicile, or your showroom. Show some pictures that interest the visitors and write and a short description of your company and products.

The page contains:

Company name and address - Logo - Company description - Photo gallery with up to 5 photos - Phone number - Contact email - Link to your own website.

Once you have signed up, we will send you a form to fill out and return, and then we will create your profile page. We also use your profile page for marketing in newsletters, on LinkedIn and Facebook. That is why it is important that you send info and pictures to us.

In September 2025, we will publish the list of exhibitors, and it will be continuously updated with new exhibitors.

DEADLINE: as soon as possible

GET PROMOTED ON FACEBOOK, INSTAGRAM, AND LINKEDIN

We are promoting Myvendo Fair on social media, and we'd like to tell the world about you and your company. It's free to participate.

Distributors are at the fair to see your products and get to know you and your company.

You'll have your own post on Myvendo Fair's Facebook, Instagram, and LinkedIn pages, and please share/like theese posts to spread the word about your business. Therefore, we recommend that you follow the Myvendo Fair pages on Facebook, Instagram, and LinkedIn.

You don't necessarily need to showcase a product. In fact, it's even better if you show the employees attending the fair, yourself, your premises, or your showroom. You surely have some great ideas. Share an image that interests the visitors, and write a short description, no more than 75 words or around 400 characters.

DEADLINE: We'll post as we receive the material.

CHOOSE A CARPET COLOR FOR YOUR STAND

You can choose the carpet color for your stand from 5 standard colors.

Please fill in the form below.

When you arrive at your stand, the carpet is covered with a protective film, which you should remove before setting up your booth.

If you have your own floor covering, you are of course welcome to use it and please give inform us that you dont want carpet in the form below.

DEADLINE: January 12, 2026

After the deadline, grey carpet is standard.

GET A GIANT POSTER IN THE RESTAURANT

Get extra attention with your own giant poster at Myvendo Fair's restaurant.

The poster comes with a stand on the back side and measures 145 cm x 190 cm, printed on reboard. Your poster will be displayed in the restaurant throughout the fair's opening hours, and you are welcome to take the poster home when the fair closes.

Check the box on the form to receive a quote and information about file formats.

ORDER DEADLINE: January 12, 2026

DEAD FOR DELIVERY OF FILES: January 26, 2026

YOUR OWN BANNER AT THE ENTRANCE

SAY HELLO TO YOUR CUSTOMERS with a banner at the entrance to Myvendo Fair. There is 7 available places for 6 banners of 200 * 350cm and one banner of 400 * 350cm. Here you can show beautiful pictures of your products and news.

You can click in the form and we will send you an offer including information about file format.

DEADLINE FOR SIGNING UP FOR BANNER IN THE ENTRANCE: January 12, 2026
DEADLINE FOR DELIVERY OF FILES: January 26, 2026

DO YOU NEED FURNITURE OR TECHNICAL EQUIPMENT FOR YOUR STAND?

WE HAVE MADE A SELECTION of nice furniture for a stand at Myvendo Fair. You can see all the tables, chairs, shelves, clothe racks, glass cabinets, refrigerators and much more.

Go to our webshop HERE.

If you need technical equipment such as banners, wire, extra power or lightning you can also order this in our webshop.

You can order furniture and technical equipmen directly in our webshop HERE

DEADLINE FOR ORDERING TECHNICAL SERVICES: January 12, 2026

DEADLINE FOR ORDERING FURNITURE: February 16, 2026

REMEMBER TO ADVERTISE IN PROMOTION CREATOR

Let the visitors get to know your news in advance.

In February 2025 the large online Fair Edition of Promotion Creator will be published.

The online magazine is sent online to approx. 6000 people working with advertising and promotional products in Denmark and Sweden and Norway.

It is a great opportunity to give the distributors a preview of what you are showing at the fair.

Promotion Creator is the promotional industry online magazine, which is published 10 times a year.

You can also see more at promotioncreator.dk

HOTEL ROOMS AND FAIR STAY

Odense Congress Center has hotel rooms at the venue.

You can book here: OCC Hotel Odense

Remember that you book and pay directly at the hotel.

Odense Congress Center reserves the right for sold-out rooms.

You can also take advantage of our offer Myvendo FairStay.

With Myvendo FairStay you get access to the fair, a networking evening, lunch on both days of the fair, and overnight stay at Odense Congress Centers Hotel Odense, including breakfast.

– everything easily accessible.

Please fill in the form below.

As soon as we have received your registration, we will send you an email with confirmation, deadlines, and other information you need about each activity.