Serviceinfo-exhibitors

SERVICE INFO FOR EXHIBITORS

Here you can find all the practical information about the fair and if you have any questions,

you can contact us by mail or phone +45 2720 0508

 

IMPORTANT, please read the OCC manual which will be send to all exhibitors in November.

A

 

Accommodation:

  • We have pre-booked hotel rooms at the OCC hotel at the venue, and at the Hotel Odeon in Odense City.
  • Book and pay your hotel rooms directly at OCC HOTEL and at the HOTEL ODEON. Deadline for booking with dicount: Please see under D.
  • Please notice that the number of rooms are limited.
  • Hotel booking discount code:

    Hotel Odense OCC at the fair= myvendo 23

    Hotel Odeon in the City = myvendo 23


Arrival at HALL C:

  • Before the fair, you will receive a floor plan with information of easy access to your stand. Access to hall C is through gates in the north and south sides of the hall. Do not drive with pallet lifters in the north entrance / reception area.
  • Your stand is clearly marked with exhibitor name and stand number.
  • Please come to the reception in the entrance North and pick up your exhibitor cards. Remember to register all employees on the stand before arrival.
  • If you need technical assistance, you can contact OCC's "Technical Service" which can be found next to the reception in Entrance North.

 

B

 

Banners at the entrance:

  • You have an opportunity to have your banner in the entrance at the reception. You can see more about the options and get an offer HERE

Buildup and dismantling:

  • Access to Hall C is through North Gate and South Gate.
  • Hall C is open for buildup on Tuesday, March 7th. at 8:00 to 22:00. Please note that all walking areas / aisles must be cleared at 17:00 for cleaning and laying out carpets.
  • Hall C will also be open for simple build-up Wednesday 8th. from 7:30 to 9:00. You are not allowed to use pallet lifters Wednesday morning.
  • Dismantling of stands must only begin after the closing hours of the fair, Thursday, March 9th. at 16:00.
  • HALL C is open for dismantling on Thursday, March 9th. until 22:00. On Friday, March 10th. the HALL C is open from 8:00 to 12:00.
  • Goods must be picked up not later than Friday, March 10th. at 16:00.
  • If you need more time for building, this can be arranged. Just let us know your wishes HERE
  • Do not break down your stand before time. Even if your feet are tired after 2 days on the fair, keep up for the last half hour. Do not pack before closing time.

 

C

 

Cleaning on the stands:

  • Vacuum cleaning will be done on the stand and in the aisles on Tuesday and Wednesday evenings.

 

Conditions for renting a stand:

  • A stand can be reserved for a maximum of 2 weeks and only if agreed by the organizer.
  • Rental of a stand is confirmed by order confirmation sent from Myvendo Fair by e-mail and is binding according to terms of sale as stated in attachment to the order confirmation. Please read the terms carefully and should there be any disagreements in the order confirmation, you as exhibitor, must promptly notify us in order to adjust the order confirmation to the correct agreement.
  • In particular you must pay attention to conditions regarding cancellation of a booked and confirmed stand.
  • Subletting or lending of the rented stand is not allowed, and the exhibitor may not advertise for companies that are not registered as exhibitor.
  • If several exhibitors want to rent a joint stand or a pavilion, we would be happy to make a special offer for this.

  

COVID 19:

 Actual and updated covid19 informations! You can find updates HERE.


D

 

Deadlines:

 

November 30. 2022:

  • Deadline for choosing carpet color for your stand. Please see info on your order confirmation.


January 2rd 2023:

  • Open for visitor- and exhibitor registration.


January 4th. 2023:

  • Submit info and logo to the exhibitor list / profile page on Myvendofair.dk. Please remember - we use the exhibitor information for FaceBook, LinkedIn, and newsletters for marketing and advertising the fair.
  • Submit advertisement to the oneline SUPPLIER CATALOGUE - we will send info in advance.


January 11th. 2023:

  • Discount on hotel rooms. Book your hotel rooms directly at OCC HOTEL discount code: myvendo 23 and at the HOTEL ODEON discount code: myvendo 23. Limited number of rooms.


February 1st. 2023:

  • Submit a JPEG file for your banner in the entrance and for your stand walls.


February 1st. 2023:

    • Sign up for LEAD SCAN app.

February 8th. 2023:

  • Ordering of technical services.


February 8th. 2023:

  • Sign up for SHOW POINT HERE.
  • Sign up for TAKE AWAY SAMPLES HERE .
  • Sign up for UNDER THE CHRISTMAS TREE HERE.


February 15th. 2023:

  • MYVENDO FAIR must receive products for SHOWPOINT according to the sign-up information.
  • Description of your product to UNDER THE CHRISTMAS TREE must be send to myvendofair@myvendofair.dk


February 22nd. 2023:

  • Ordering rental furniture. HERE.


February 22nd. 2023:

  • Sign up for NETWORK EVENING. HERE.


March 6th. 2023:

  • Delivery of goods to the fair. See details under: "L" logistics.


March 10th. 2023:

  • Pick up and shipment of goods from your stand. See details under: "L" logistics.


Dining and food during build up:

  • On the build up day you can buy sandwiches, bewerages in "TECHNICAL SERVICE" office next to the reception in Entrance North.
  • Free coffee or tea in the MOCCADELI coffee bar.


Dining and food during the fair:

  • During opening hours everyone can eat in the restaurant in Hall C restaurant where good food is served at reasonable prices.
  • If you want your lunch brought to you on your stand, you can order it through OCC's web shop.
  • In the MOCCADELI coffee bar, you can get free coffee, tea, chocolates, water and snacks throughout the fair, including all the coffee or tea you need at your stand.


Dismantling:

  • Do not break down your stand before time. Even if your feet are tired after 2 days on the fair, keep up for the last half hour. Do not pack before closing time at 16:00.


E

 

Exhibitor cards:

  • Remember to register all staff on the stand before arrival and bring your registration by phone or in print. You will get your exhibitor cards at the MYVENDO FAIR reception in Entrance North.
  • Order Exhibitor Cards HERE.

 

Exhibitor guide Odense Congress Center:

  • Please read the OCC exhibitor guide HERE.

 

Exhibitor portal:

  • Use the exhibitor portal for meeting booking, presenting your employees and to see who has booked visitor tickets, if your customers have not booked a ticket then invite them to meet you at your booth. We will mail instruction so you can get started.


F

  

Floor Plan:

  • The floor plan changes continuously until the last registration day. You can always order an updated floor plan HERE

 

Furniture Rental:

  • You can rent furniture for your stand in our furniture shop HERE. Deadline for order, please look under D.

 

G

 

Garbage containers:

  • During build, several garbage containers are placed in the hall. Please remember to fold cardboard boxes.

 

I

 

IT and Internet:

  • Free wireless internet connection is available throughout the OCC area. If you need a wired internet connection at your stand, this can be ordered through our webshop HERE

 

Insurances:

  • The exhibitor is responsible for the necessary insurance, including liability and theft insurance, to cover the stand and exhibition gear brought along.
  • Exhibitor is responsible for any damage inflicted on the organizer or OCC's property and/or materials.

 

L

 

Language:

  • Almost all Scandinavians speak English very well, so don’t worry about talking to the visitors in English.


Leadscan App:

  • You get a free Leadscan app included, if you need more users, you can purchase these. You can collect data from your visitors by scanning their visitors badge with your smart phone. You have many options for adapting the app to your needs, and we will send you instructions so you can get started.


Logistics partner of the fair is:

ST Messelogistik

OCC

Oerbaekvej 350

5220 Odense SO

DENMARK

Contact person: Steen Thorvaldsson.

Email: messe@stml.dk 

Phone: +45 2296 8183

 

Delivery of goods – not earlier than Monday, March 6th. 2023 at 08:00.

Shipments of goods to your stand must be addressed as follows:

MYVENDO 2022 - HAL C.

Stand number and company name.

C / O Odense Congress Center.

Oerbaekvej 350.

DK-5220 Odense SO.

DENMARK

 

  • All goods, sent to the fair will be delivered to your stand, and after building up, your goods will be stored at ST Messelogistik.
  • Please contact ST Messelogistik for information about the price for the storage of empty goods.
  • After closing time your empty goods will be returned to your stand. Please have patience with the logistics people as goods must be transported to many stands.
  • Pick up of goods for return, must be no later than Friday March 10th. 16:00

 

N

 

Network Party:

  • The network party is the cozy evening, where exhibitors and customers meet for good food and surprising entertainment.
  • Deadline for ordering tickets: Please look under D.
  • There are a limited number of tickets so you should book your tickets in good time.
  • Program and price will be updated later.

 

O

 

Opening hours:

  • Wednesday, March 8th. 2023: 9:00 -17:00
  • Thursday, March 9th. 2023: 9:00 -16:00
  • As an exhibitor at MYVENDO FAIR, you are committed to exhibit and having staff on your stand throughout the opening hours of the fair.

Odense Congress Center Exhibitor guide:

  • Please read the OCC exhibitor manual HERE.


Organizer / Reception:

  • Contact to the organizer +45 2720 0508 and at the reception in entrance NORTH.


P

 

Parking:

  • OCC has approx. 1500 free parking lots.
  • Please use the exhibitor parking in the south parking area, as parking at entrance North is reserved for our visitors.

 

S

 

Show Points:

  • All exhibitors can submit products and news to our SHOW POINTs.
  • Read more and sign up HERE. Deadline for sign up, please look under D.

 

Stand number:

  • Your booth number will be on your order confirmation and will be visible on the booth when you arrive.
  • During the opening hours of the fair, your stand number and company name are placed on the floor in front of your stand.

 

Stand information:

  • The stand is constructed with white stand wall, LED spot above the stand, power socket and carpet. The power supply on the stand is 220V/6amp, which is sufficient for charging phones, TV screens or a fridge. If you need more power, for example a coffee machine, you must order 10amp power in the our webshop. HERE
  • Height of stand walls is 250cm.
  • We will mail a sketch of your stand together with the order confirmation.
  • The stand walls is made of white laminate board with aluminum profiles.
  • Its not allowed to screw or nail anything on to the boards. Please us as special tape for mounting on the boards. Tape can be purchased in TECHNICAL SERVICE.
  • Broken or destroyed walls must be replaced. The cost will be informed to you after inspection by OCC. Invoice will be issued by OCC.
  • You can order additional equipment for your stand through our webshop HERE

 

T

 

Take Away Samples:

  • TAKE AWAY SAMPLES are the area where you can have a "basket" for samples that visitors can take home for free.
  • Read more about TAKE AWAY SAMPLEs and sign up HERE. Deadline for sign up, look under D.

 

Technical equipment:

  • Order technical equipment such as wires, extra power and extra light from us, be aware that technical equipment is order confirmed and invoiced by Odense Congress Center. Deadline for ordering, look under D.

  • See more HERE


Technical Service OCC:

  • During build-up, openning hours, and dismantling, OCC TECHNICAL SERVICE office is open and can help with almost anything you can think of! TECHNICAL SERVICE office can be found next to the reception in Entrance North.

U

 

Under The Christmas Tree:

  • The new trend zone highlighting christmas presents. Deadline for submitting, please see under D.
  • Read more about Under The Christmas Tree and sign up HERE.


Thank you for reading to the end.