serviceinfo-exhibitors

Vi ses Onsdag d. 4. marts & Torsdag d. 5. marts 2020 kl. 9:00 - 17:00

MYVENDO FAIR Hal C   ODENSE CONGRESS CENTER    ØRBÆKVEJ 350    5220 ODENSE     DANMARK

MYVENDOFAIR +45 2720 0508

SERVICE INFO FOR EXHIBITORS

Here you can find all the practical information about the fair and if you have any questions,

you can contact us by mail or phone +45 2720 0508

 

IMPORTANT, please read the OCC manual which will be send to all exhibitors in November.

A

 

Accommodation:

We have pre-booked hotel rooms at the OCC hotel in the trade fair area, and at the Hotel Odeon in Odense City.

You can book rooms with a discount HERE

 

Arrival at hall C:

 

Before the fair, you will receive a floor plan with information of easy access to your stand. Access to hall C is through gates in the north and south sides of the hall. Do not drive with pallet lifters in the north entrance / reception aisle.

Your booth is clearly marked with exhibitor name and booth number. Please come to the reception in the entrance North and pick up your exhibitor cards. Remember to register all employees on the stand before arrival.

If you need technical assistance, you can contact OCC's "Technical Service" which can be found next to the reception in Entrance North.

 

B

 

Buildup and dismantling:

Access to Hall C is through North Gate and South Gate.

Hall C is open for buildup on Tuesday, March 3, at  8:00 to 22:00. Please note that all walking areas / aisles must be cleared at 17:00 for laying of carpets in the walking aisles.

Dismantling of stands must only commence after the closing hours of the fair, Thursday March 5 at 17:00.

Dismantling can be done in the hall until 22:00. On Friday, work can be done in the hall from 8:00 to 16:00.

Of course, if you need more time for building and dismantling, this can be arranged.

Just let us know your wishes HERE

Do not pack your stand before time. Even if your feet are tired after 2 days on the fair, keep up for the last half hour. Do not pack before closing time.

 

C

 

Cleaning on the stands:

Vacuuming will be done on the stand and in the corridors on Tuesday and Wednesday evenings.

 

Conditions for renting a stand:

A stand can be reserved for a maximum of 2 weeks and only by separate arrangement.

Rental of a stand is confirmed by submitting order confirmation by e-mail and is binding in accordance with common terms of sale as stated in the order confirmation. Please read the terms carefully and should there be any disagreements in the order confirmation, you as exhibitor must promptly notify in order to adjust the order confirmation to the correct agreement.

In particular you must pay attention to conditions regarding cancellation of a booked and confirmed stand.

Subletting or lending of the rented stand is not allowed, and the exhibitor may not advertise for companies that are not registered as exhibitors.

If more exhibitors want to rent a joint stand or pavilion, we would be happy to make a special offer for this.

  

D

 

Deadlines:

January 3rd 2020:

Book hotel room with a discount.

 

January 8th 2020:

Submit info and logo to the exhibitor list / profile page on Myvendofair.dk Remember - we use the  exhibitor info for FaceBook, LinkedIn, and newsletters for marketing and advertising of the fair.

 

Submit advertisement to the SUPPLIER CATALOGUE (Fair Catalog) - we will send info in advance.

 

Sign up for SHOW POINT - we will send info well in advance.

 

Sign up for TAKE AWAY SAMPLES - we will send info well in advance.


January 15th 2020:

Deadline for booking a stand.

 

Ordering technical services at OCC.

 

February 12th 2020:

MYVENDO FAIR must receive products for SHOWPOINT.

 

Ordering rental furniture.

 

February 26th 2020:

Sign up for NETWORK EVENING.

 

Dining and food during the fair:

At the fair everyone can eat in the restaurant "LARSENs FOOD DEPOT" where good food is served at reasonable prices.

If you want your lunch brought to you on your stand, you can order it through OCC's Exhibitor Manual.

Thursday, March 5th, MYVENDO FAIR serves “FREE BUILD YOURSELF HOT DOG” and a bottled water or a soda in LARSEN's FOOD DEPOT from 16:00 to 17:30.


Free coffee, cookies, water and chips:

In the MOCCADELI coffee shop, you can get free coffee throughout the fair, including all the coffee you need at your booth. There are also free cookies, spring water and chips for everyone.

 

E

 

Eating during construction:

On construction day you can buy sandwiches, beer and water in "TECHNICAL SERVICE" next to the reception in Entrance North.

Free coffee in the MOCCADELI coffee shop.

 

Exhibitor cards:

Remember to register all staff on the stand before arrival and bring your registration by phone or in print. Exhibitor cards are collected at the MYVENDO FAIR reception in Glasgang / Entrance North.

As we register all visitors, we ask that you always carry your exhibitor card when going in / out of the hall.

Order Exhibitor Cards HERE.

 

Exhibitor Manual OCC:

Exhibitor manual from Odense Congress Center will be sent to all exhibitors in November 2019.

 

F

 

Fair catalogue / Supplier catalogue:

All exhibitors have one full-page advertisement in the SUPPLIER CATALOGUE 2020 for.

Let your add show what you do best.

The SUPPLIER CATALOGUE is distributed free of charge to all visitors to the fair.

Order technical specifications for your advertisement HERE

 

Floor Plan:

The stand plan changes continuously until the last registration day. You can always order an updated stand plan HERE

 

Furniture Rental:

You can rent furniture for your stand in our furniture shop HERE

 

G

 

Garbage containers:

During buildup, several garbage containers are placed in the hall. Please remember to fold cardboard boxes.

 

I

 

Internet and IT:

Free wireless internet connection is available throughout the OCC area. If you need a wired internet connection at your booth, this can be ordered through OCC's Exhibitor Manual.

 

Insurances:

The exhibitor is responsible for the necessary insurance, including liability and theft insurance, to cover the stand and exhibition material brought along.

 

L

 

Language:

Almost all Danish people speak English very well, so don’t worry about talking to the visitors.

Logistics, transport of stand material and storage of empty goods:

 

Logistics partner of the fair is:

ST Messelogistik

OCC

Ørbækvej 350

5220 Odense SØ

DENMARK

Contact person: Steen Thorvaldsson.

Email: messe@stml.dk 

Phone: +45 22968183

 

Delivery of goods – not earlier than Monday, March 2 at 08:00.

Shipments of goods to your stand must be addressed as follows:

MYVENDO 2020 - HAL C.

Stand number and company name.

C / O Odense Congress Center.

Oerbækvej 350.

DK-5220 Odense SØ.

DENMARK

 

All goods sent to the fair will be delivered to your stand, and after building up, your goods will be stored at ST Messelogistik.
Please contact ST Messelogistik for information about the price for the storage of empty goods. After closing time your empty goods will be returned to your stand. Please have patience with the logistics people as goods must be transported to many stands.

 

You can find detailed information in the OCC Exhibitor Manual.

 

N

 

Network Party:

The network party is the cozy evening, where exhibitors and customers meet for good food and surprising entertainment.

There are a limited number of tickets so you should book your tickets well in advance HERE

 

O

 

Opening hours:

Wednesday, March 4 2020 09:00 -17:00

Thursday, March 5 2020 09:00 -17:00

As an exhibitor at MYVENDO FAIR, you are committed to exhibiting throughout the opening hours of the fair.

 

P

 

Parking:

OCC has approximately 1000 free parking spaces. Use the exhibitor parking in the south parking area, as parking at entrance North is reserved for our visitors.

 

S

 

Show Points:

All exhibitors can submit products and news to our SHOW POINTs in the coffee bar. Read more and sign up HERE

 

Stand number:

Your booth number will appear on your order confirmation and will be visible on the booth when you arrive. During the opening hours of the fair, your stand number and company name are placed on the floor in front of your stand.

 

Stand information:

The stand is constructed with white stand walls, LED spot above the stand, power socket and carpet.

 

Stand walls:

Height of stand walls is 250cm. The stand walls consist of white laminate board with aluminum profiles. Its not allowed to screw or nail anything on to the boards just as special tape must be used for mounting on the boards. Tape can be purchased in TECHNICAL SERVICE. See more in OCC's exhibitor manual.

Broken or destroyed plates must be replaced. The cost will be informed to you after inspection by OCC.

You can order additional equipment for your booth through the OCC Exhibitor Manual.

 

T

 

Take Away Samples:

TAKE AWAY SAMPLES are two areas where you can get a "basket" for samples that visitors can take home.

Read more about TAKE AWAY SAMPLEs and sign up HERE

 

Technical Service OCC:

During building and dismantling, OCC TECHNICAL SERVICE can help with almost anything you can think of! TECHNICAL SERVICE can be found next to the reception in Entrance North.

MYVENDOFAIR v/ MYVENDO

Skovstien 3 DK 8800 Viborg

+45 2720 0508

TLF/PHONE: +45 2720 0508

Email: myvendo@myvendo.dk